Job Description

We are a small company of environmental consultants and engineers and technical, scientific, and business software application developers and engineers that provides environmental, health and safety services to large industrial companies.

Under the general direction of the Accounting Manager, the Accounting Intern performs a variety of tasks in broad-spectrum areas of project maintenance that include the following.


Essential duties

• Enter purchase orders and invoices into project management and accounting systems.
• Perform basic research into billing inquiries from clients.
• Create requisitions and purchase orders as requested.
• Open projects at the discretion of managers and associates and modifying existing projects using project management software.
• Complete data entry tasks as needed for maintaining integrity of data for client projects and contacts.
• Document management including transcribing notes or inventories, scanning files, and maintaining file folders and document repositories.
• Assist with preparation of quotes for goods and services.
• Assist with office administrative tasks.
• Process outgoing mail and shipments.
• Prepare client statement of accounts.
• Reconcile Purchase Orders.
• Run draft invoices.

Position requirements

• Must be pursuing a Bachelor's degree in either business administration, accounting, finance, or a related field.
• Excellent time management and organizational skills.
• Self-starter with the ability to work independently and in a team environment.
• Excellent written and oral communication skills with the ability to effectively communicate ideas and properly describe problems and solutions.
• Must be able to multi-task, and handle multiple interruptions.
• Strong working knowledge of MS Office Suites and Adobe.
• Must possess accurate data entry skills (45+ words per minute with minimal errors).
• Legally authorized to work in the United States.

Other desirable skills

• Strong working knowledge of MS Office.
• Experience with project management.
• Experience of business administration or project management support.

Working conditions

The job is performed in an office environment with minimal exposure to safety hazards. The job requires some physical exertion, including sitting, standing, occasional light lifting, carrying, pushing and pulling. The job requires operation of standard office equipment, including computers, telephones, copiers, etc. The job requires following written and oral instructions, attention to detail, ability to multitask, ability to work with others and ability to meet deadlines. The job requires following established policies and procedures, meeting quality and safety standards and regular attendance. The job requires making decisions based on experience and knowledge without supervision and requires responsibility for results.

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