Job Description

Job Description

Job Description

Position Summary

We are seeking a detail-oriented and proactive Assistant Property Accountant to support the daily operations of a commercial real estate portfolio. This role plays an essential part in ensuring smooth property management functions, supporting financial processes, and maintaining positive relationships with tenants, vendors, and internal teams. The position is fully on-site and may occasionally require extended hours during peak workload periods or urgent situations.

Key Responsibilities

Operational & Administrative Support

• Review, code, and enter invoices while tracking operating expenses against established budgets and contract terms.
• Prepare onboarding documentation for new vendors and maintain accurate data within Yardi or similar property management systems.
• Manage tenant and vendor records, including insurance certificates, contact information, and compliance documentation.

Financial Tasks

• Assist with the accounts receivable process, including monitoring rent payments, issuing reminders, and following up on delinquent accounts.
• Support preparation of annual operating and capital budgets, as well as ongoing financial tracking throughout the year.

Tenant & Vendor Coordination

• Serve as a point of contact for tenant service requests, ensuring timely communication and resolution of issues.
• Coordinate with property managers, building engineers, and service providers to schedule repairs, maintenance, and inspections.
• Foster effective working relationships with tenants, contractors, and internal staff to ensure high-quality service delivery.

General Property Management

• Contribute to maintaining orderly office and property documentation.
• Assist with planning and execution of operational tasks, projects, and property initiatives as assigned.

Qualifications

• Minimum 2 years of experience in an Assistant Property Manager or similar administrative support role within commercial real estate .
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, especially Outlook, Excel, and Word.
• Experience using Yardi Voyager or another property management software platform.
• Ability to stay organized, manage multiple priorities, and work efficiently in a fast-paced environment.
• A team-oriented mindset with strong attention to detail and follow-through.

Job Tags

Similar Jobs