Job Description

We are seeking a Program Coordinator Admin to serve as a critical program liaison, providing robust support for the implementation, delivery, and monitoring of a key organizational program. This role requires strong administrative initiative , extensive knowledge of internal protocols, and the ability to ensure smooth program functioning in a dynamic environment.

Location: Fully Remote (Local Office for reference: 200 15th Ave., E Seattle, WA 98112)

Compensation: $26/hr

Schedule: Day shift, flexible once trained.

Key Responsibilities

• Program Liaison & Coordination: Serve as the primary point of contact for the program, coordinating activities both within and external to the department. Answer questions regarding program operations, policies, and compliance requirements.
• Administrative and Workflow Management: Coordinate the administrative workflow of the department, making recommendations for new processes as needed. Screen phone and email inquiries, assessing problems to determine appropriate responses based on general policies.
• Data and Reporting: Utilize a variety of software and databases (including EPIC administrative, Microsoft Office Suite, and SharePoint ) for data entry, extraction, and preparing communications. Prepare management information reports, including narrative and graphic presentations summarizing findings, variances, and budget recommendations .
• Project Tracking: Track milestones in project plans and follow up with team members to ensure the timely completion of assignments. Schedule resources for project teams, including conference rooms, caterers, and equipment.
• Top Daily Tasks: Setting up guarantor accounts , Inbox management , and New hire processing .

Qualifications

• Experience: Minimum of 23 years of healthcare administration experience is required. Experience with clinic registrar or hospital admissions (creating patient accounts) is highly desirable.
• Skills: Must be precision/detail-oriented with strong interdepartmental communication skills and good time management .
• Technical Proficiency: Must be proficient in Microsoft Office suite (Outlook, Excel, SharePoint, Word, PowerPoint). Experience using Excel pivot tables and Visio is highly valued.
• Compliance: Must be able to ensure program compliance with all policies, procedures, and regulations.
• Note: If this role were to become onsite, a flu vaccine would be required.

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