Job Description

**Description:**

**PROJECTS ADMINISTRATOR**

**JOB ANNOUNCEMENT**

CHICAGO DEPARTMENT OF AVIATION

NUMBER OF VACANCIES: 1

**OVERVIEW:** Under direction of the Deputy Commissioner Development, the projects administrator manages and directs the development, design, and construction workload of the Chicago Department of Aviation at Midway International Airport, and performs related duties as required and assigned by the supervising Project Manager.

The position involves a comprehensive administrative effort applied to the capital improvement program and to projects proposed by Tenants with standing agreements with the Department of Aviation at Midway International Airport. The position assists in the development, design, and construction phases of all airport capital improvement projects at Midway International Airport. The position will administer all activities of Tenant-proposed projects, including providing technical and operational input through development, design, and construction on behalf of the Chicago Department of Aviation.

The position will also assist in the management of consultants involved in development and design at Midway International Airport for the Chicago Department of Aviation. The position assists in overseeing the activities of various construction firms that hold design-bid-build, JOC, and term contracts with the Chicago Department of Aviation. The project types include tenant retail improvements, airline improvements to leased space, airfield runway/taxiway improvement projects, general infrastructure improvements and renovations, and large-scale facility projects. The position leverages construction industry and aviation industry best practices.

**ESSENTIAL DUTIES:**

Assist in the management of a major scale capital program and projects of significant size and scope.

Assist in the preparation and management of project programs, budgets, and schedules.

Functions as a specialized advisor to senior management or as a technical specialist to Working Group Committees, to provide progress information to resolve complex project issues as requested or required by the City and/or the Department of Aviation

Monitors project implementation and reviews project requirements with assigned project consultant and in-house staff, to ensure that projects are completed on time and within budget and follow all City of Chicago Aviation policies and procedures.

Assist in the management of a portfolio of projects from cradle to grave and helps direct the functions of the assigned team, including the coordination the development of contract scopes with the airport end users to deliver the objectives of the Chicago Department of Aviation

Guides multiple projects and multiple teams operationally in each phase including pre-construction, construction, closeout, and post-construction services to bring the projects in on time and within budget.

Assist in the management of in-house staff and consultants in the preparation of scope of services, budgets, and specifications for projects; established timelines and implements processes to track and monitor the progress of projects and the accomplishment of key objectives.

Aids on the regulatory review process and compliance of projects with local, state and federal authorities having jurisdiction.

Monitors services provided by contractors and consultants ensuring contract provisions meet program specifications.

Review bid requirements for projects ensuring all aspects of the project are documented and accounted for

Assists in the development of terms and conditions, negotiations, and award of contracts.

Promote a collaborative philosophy with all contractors, consultants, and project team members.

Attend pre-bid meetings, walk-throughs, and site visits.

Performs other related duties as required.

**CHICAGO DEPARTMENT OF AVIATION**

Location: Midway International Airport 90%, OHare International Airport 10%, Chicago

Days: Monday thru Friday

Hours: 8:00 AM 4:00 PM (may vary based on projects)

**NOTE: Must be flexible to early and/or late meetings.**

**NOTE: Though rare, this is a 24/7 on-call operation, based on operational needs.**

**The candidate(s) selected for hire must pass an airport background check and a Security Treat Assessment (STA).**

**THIS POSITION IS EXEMPT FROM CAREER SERVICE.**

**Qualifications:**

**MINIMUM QUALIFICATIONS:**

Graduation from an accredited college or university with a bachelors degree in architecture, Engineering or Construction Management or in a field of study directly related to the responsibilities of this position, PLUS at least 5 years of work experience in architecture, engineering and/or project management.

**PREFERED LICENSES AND CERTIFICATIONS:**

Related to Architecture, Engineering or Construction Management.

**Education & Employment Verification:** Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

**NOTE:** To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume field.

**NOTE:** You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable. You must also provide your valid U.S. driver's license at time of processing.

**SELECTION REQUIREMENTS:**

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

**NOTE: The candidate(s) selected for hire must pass an airport background check and a Security Treat Assessment (STA).**

**VETERANS PREFERENCE NOTE** : The City of Chicago offers Veterans Preference to both current, active military personnel **AND** military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States **OR** have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 to your online application which includes character of service status **OR** a letter from the United States Veterans Administration on official stationery stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationery verifying your active duty, length of service, and character of service in the Armed Forces of the United States **AND** a copy of your military ID to your online application. **Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.**

**Evaluation:** Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applications will be accepted.

**Residency Requirement:** All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

**If you would like to request reasonable accommodation due to disability or pregnancy in order to participate in the application process** , **please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035. (TTY). Please be prepared to provide information in support of your reasonable accommodation request.**

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

City of Chicago Department of Human Resources

Brandon Johnson, Mayor Sandra Blakemore, Acting Commissioner

**_Please note, all positions with the City of Chicago close promptly at 11:59 p.m. C.S.T._** **_Applications for this position will be accepted until 11:59 p.m. C.S.T. on March 10th, 2024. No exceptions will be made._**

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