Job Description

Senior Medical Affairs Administrative Assistant

At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai's human health care mission. We're a growing pharmaceutical company that is breaking through in neurology and oncology, with a strong emphasis on research and development. As we continue to expand, we are looking for highly motivated individuals who want to work in a fast-paced environment and make a difference. If this is your profile, we want to hear from you.

The Senior Medical Affairs Administrative Assistant will support Medical Affairs Field Medical, Strategy & Operations, and Medical Communications teams. The incumbent will provide administrative support and coordination to the department and conduct contracting, invoicing, and data entry to support department's projects.

Essential Functions

• Calendar management and coordination of meetings: setting up and attending virtual and internal meetings, working closely with the team on all aspects of meeting management: oversight of attendees, requesting agenda items and slides, running the slides during the meeting, taking high level meeting minutes, file management, and engaging with all functions to consolidate materials for meetings and deliverables, and meeting follow up, as needed.
• Manage end-to-end contract creation and submissions including compliance & IT/security assessments; procurement process; and creation, review and tracking of requisitions and purchase orders, and processing invoices.
• Data entry support for Medical Affairs digital platforms and supporting AI technologies as needed.
• Assistance with managing department distribution lists and sending communications/uploading shared files as needed.
• Review monthly medical social media channel content calendars.
• Coordinate domestic as well as international travel arrangements for department.
• Prepare expense reports.
• Assist with ad hoc projects under general guidance from manager(s).
• Provide support to other members of the department as needed.
• Interact with staff at all levels in a fast-paced environment.

Requirements

• 3+ years experience of administrative skills (5+ years preferred).
• Bachelor's Degree in a science related field preferred.
• Prior experience in pharmaceutical or biotechnology industry preferred.
• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook, database software management, Adobe Acrobat, and internet search skills.
• Must be self-starter with the ability to multi-task.
• Proactive and able to anticipate next steps in work.
• Flexibility to accommodate to rapidly changing priorities and deadlines.
• High level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Strong customer service skills.
• Prior project coordinator and experience facilitating meetings a plus.
• Familiar with contracting / procurement process a plus.
• Hybrid work, with 3 days on site.

Eisai is an equal opportunity employer and as such, is committed in policy and in practice to recruit, hire, train, and promote in all job qualifications without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability or veteran status. Similarly, considering the need for reasonable accommodations, Eisai prohibits discrimination against persons because of disability, including disabled veterans.

Eisai Inc. participates in E-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of all new hires in the United States.

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