The Document Control Clerk (DCC) role within the Workplace Services team in the Engineering Department is critical for managing, organizing, and supporting project-related documentation, drawings, and files. This role ensures efficient document control processes, contributing to seamless workflows throughout all phases of engineering projects, including development, execution, and handover. The Drawing Clerk serves as a key resource for maintaining accurate and accessible project materials, supporting both internal teams and external stakeholders.
Essential Functions / Major Responsibilities:
Act as the central point of contact for project documentation and drawing management within the Engineering Department.
Maintain and organize a comprehensive digital library of project files and drawings, as well as hard copies in designated file storage areas when required.
Coordinate with external vendors, contractors, and stakeholders to facilitate document transfers, updates, and proper information flow.
Distribute project documentation and drawings to relevant internal and external teams through electronic file sharing systems, email, or physical copies.
Operate large-format multifunction printers (MFPs): Demonstrated experience in operating large-format MFPs to produce technical drawings, blueprints, and other oversized documents accurately and efficiently.
Print, package, and mail hard copy drawings and related documents as requested by team members.
Receive, file, and manage project drawings/CAD files within the Information Management System , ensuring accuracy and compliance.
5S legacy storage locations and compile to a centralized location that is organized and easily accessed by our division personnel.
Support and improve the existing document control system, managing daily processes effectively.
Maintain detailed records of drawing inventories, including updates, revisions, and archiving for future reference.
Proactively identify and address documentation-related issues with a focus on efficiency and accuracy.
Role Qualifications & Skills:
Education: Associate degree in drafting, CAD , or a related technical field from a technical school or community college.
Experience: 3+ Years of Relevant Experience: Minimum of three years of experience in document control, drawing management, or related areas within an engineering, construction, or manufacturing environment.
Experience managing technical documentation, CAD files, and drawings throughout project lifecycles.
Proven ability to coordinate documentation processes across internal teams and external stakeholders.
Initiative: Self-starter with the ability to take ownership of tasks, follow instructions, and complete assignments with minimal supervision.
Interpersonal Skills: Collaborative team player capable of working effectively in both co-located and remote environments.
Communication: Strong written and verbal communication skills for engaging with internal teams, external vendors, and stakeholders.
Time Management: Proven ability to prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines.
Attention to Detail: Exceptional focus on accuracy and thoroughness in handling documentation and drawings.
Technical Proficiency: Skilled in Microsoft Office tools ( Excel, Word, Outlook, PowerPoint, Teams) and able to quickly learn new document management systems.
Organizational Skills: Strong ability to establish and maintain consistent filing systems for engineering documentation.
Problem Solving: Proficient in handling competing priorities, anticipating challenges, and responding effectively under pressure.
Cultural Alignment: Demonstrates alignment with company values and objectives, fostering a positive work environment.
Physical Requirements and Work Environment:
Regular tasks require standing, sitting, walking, talking, and listening, as well as fine motor skills for keyboard and writing tasks.
Visual abilities include close vision, distance vision, depth perception, and focus adjustment.
Occasional physical tasks such as lifting, binding, and packaging rolls of drawings weighing up to 15 pounds.
Primarily office-based work environment with occasional physical handling of documentation.
The Drawing Clerk plays a pivotal role in ensuring the Engineering Department’s operational efficiency by maintaining organized, accurate, and accessible documentation and drawings. This position supports the successful execution of engineering projects and contributes to the overall success of the Workplace Services team.
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